Enable Meeting Assistant
Configure the BuildBetter bot to automatically join and record your meetings
Meeting Assistant
The BuildBetter Meeting Assistant is an AI-powered bot that automatically joins your scheduled meetings and records them for analysis. Setup is quick and provides complete control over privacy and sharing settings.How It Works
1
Calendar Detection
The Meeting Assistant connects to your calendar integration to identify upcoming meetings
2
Automated Joining
At the scheduled time, the bot joins your meeting as a participant
3
Recording
The bot records the meeting audio and video (if enabled)
4
Real-time Processing
Audio is processed in real-time for transcription and analysis
5
Post-Meeting Summary
After the meeting, you receive a summary, transcript, and analytics
Supported Platforms
Zoom
Full integration with participant indicator
Google Meet
Seamless joining and recording
Microsoft Teams
Complete bot participant support
Setup Instructions
Follow these steps to configure the Meeting Assistant for your account:1
Access Bot Settings
Navigate to Settings > Recordings > Meeting Assistant in your BuildBetter dashboard
2
Enable the Assistant
Toggle the “Enable Meeting Assistant” switch to on
3
Configure Meeting Platforms
Connect your Zoom, Google Meet, and/or Microsoft Teams accounts
1
Connect Zoom
Click “Connect Zoom Account”
2
Authorize
Sign in to Zoom and authorize BuildBetter
3
Configure Bot Display
Choose how the bot appears in meetings (name, avatar)
4
Set Privacy Preferences
Configure your privacy and consent settings
Consent and Notification
Consent and Notification
- Automatically announce recording at start of meeting
- Send pre-meeting notifications to participants
- Display consent message in chat
- Record only after verbal confirmation
Recording Settings
Recording Settings
- Audio-only or audio+video recording
- Screen sharing capture
- Chat message capture
- Participant list tracking
Meeting Visibility
Meeting Visibility
- Who can access recordings by default
- Default sharing permissions
- Embargo period before sharing
- Automatic redaction options
5
Test Configuration
Run a test meeting to verify the Meeting Assistant works correctly
Customization Options
Bot Appearance
Name & Identity
Customize the bot’s name in meetings
Avatar
Upload a custom avatar or company logo
Introduction
Personalize the bot’s introduction message
Recording Preferences
Audio Settings
Adjust audio quality and processing
Video Settings
Configure video capture options
Content Settings
Control what content is captured
Processing Settings
Adjust real-time processing options
Privacy & Security
Meeting Assistant is designed with privacy as a priority:- All recordings are encrypted in transit and at rest
- Meeting data is processed according to your security settings
- Automatic compliance with recording consent laws
- Granular access controls for recorded content
Always ensure proper consent is obtained before recording meetings. BuildBetter provides built-in consent mechanisms, but compliance with local laws remains your responsibility.
Frequently Asked Questions
Can participants see the Meeting Assistant?
Can participants see the Meeting Assistant?
Yes, the bot appears as a regular participant with the name you configure. This ensures transparency about recording.
Does the bot speak during meetings?
Does the bot speak during meetings?
By default, the bot can announce itself at the beginning of a meeting to notify participants of recording. This is customizable in settings.
What happens if the bot loses connection?
What happens if the bot loses connection?
The Meeting Assistant will attempt to rejoin automatically. If the disconnection is brief, recording continues. For longer disconnections, a partial recording is saved.
Can I manually control the bot during a meeting?
Can I manually control the bot during a meeting?
Yes, you can access bot controls from the BuildBetter dashboard during the meeting to pause, resume, or stop recording.
Get Help
Contact BuildBetter support for assistance with Meeting Assistant configuration